Executive Assistant

CT, Wallingford
02-06-2019
Wallingford, CT
Depends on Experience 
Non-Exempt

 

Summary

Qualified candidates for this position will provide support to the General Manager, Company Controller and Executive Team, while upholding the strictest level of confidentiality.

Essential Duties and Responsibilities

  • Provide administrative and clerical support to the General Manager and Controller
  • Maintain executives' appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel
  • Coordinate travel arrangements, itineraries, agendas and expense reports
  • Plan and arrange meetings, conferences & company hospitality events
  • Host and organize logistics related to customer and VIP meetings/visits
  • Maintain detailed records and files
  • Assist with dissemination of communications, ensuring accuracy and timely completion
  • Marketing communications support including PowerPoint presentations, website design, collateral and tradeshow/exhibition assistance
  • Handle ad hoc projects as requested

Qualifications/Requirements

  • Bachelor’s Degree, preferred
  • Superior Microsoft Office skills, including Outlook, Word, PowerPoint & Excel
  • Strong business acumen
  • Minimum of three years’ experience as an Executive Assistant working with Senior Management
  • Extremely well-organized and detail oriented
  • Graphic design capabilities a strong plus
  • Excellent written and verbal communication skills
  • Ability to maintain confidentiality and professionalism at all times